CYJ Enterprises,
Privacy Notice
THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.
CYJ Enterprises, LLC ("CJY") is very interested in the privacy and safety of visitors to our web site ("Site"). Part of our operation of this Site involves the collection and use of information about you. This Privacy Notice ("Notice") is required by the Health Insurance Portability and Accountability Act of 1996, as amended ("HIPAA"), explains what types of information, including Protected Health Information ("PHI") as defined in HIPAA, we collect and what we do with that information to allow you to make choices about the way your information is collected and used. Please review this Notice carefully and contact us if you have any questions or concerns regarding this Notice.
Effective Date
This Notice is effective September 20, 2009.
What is a Notice of Privacy Practices?
This Notice applies to all information about the services that CYJ may create, maintain or receive. This includes PHI that we receive from doctors and medical facilities that are not part of CYJ. This Notice tells you about the ways we may use and share your information, as well as the legal duties we have regarding your PHI and financial information. Generally, PHI is individually identifiable health information, which is information that could be used to identify you, including demographic information that relates to: (1) your past, present or future physical or mental health or condition; (2) the provision of health care to you; or (3) the past, present or future payment for the provision of health care to you.
The Notice also tells you about your rights under federal (United States) and state laws. In this Notice, the words "we", "us" and "our" mean CYJ.
How We May Use and Share Your PHI with Others
The law permits us to use and share your PHI in certain ways. We may share your PHI with each other for the treatment, payment or health care operations that this Notice describes. The list below tells you about different ways that we may use or share your PHI without your permission. The categories listed below include the only circumstance under which we will share PHI without your written permission.
A. Ways We Are Allowed To Use and Share Your PHI With Others Without Your Consent.
1) Treatment
. We may share your PHI with our employees and contractors to provide you with services outlined on our Site. We may share your PHI with people and places that provide treatment to you. We may share PHI about you with people outside of CYJ who provide follow-up care to you, such as hospitals, rehabilitation centers, nursing homes and home care agencies.
. We may share your PHI with our employees and contractors to provide you with services outlined on our Site. We may share your PHI with people and places that provide treatment to you. We may share PHI about you with people outside of CYJ who provide follow-up care to you, such as hospitals, rehabilitation centers, nursing homes and home care agencies.
2) Business Associates
. We may share your PHI with others called "business associates", who perform services on our behalf. The Business Associate must agree in writing to protect the confidentiality of the
. We may share your PHI with others called "business associates", who perform services on our behalf. The Business Associate must agree in writing to protect the confidentiality of the
information. For example, we may share your PHI with a billing company that bills for the services we provided.
3) As Required By Law
. We will share your PHI when federal, state or local law requires us to do so.
We will share your PHI when federal, state or local law requires us to do so.
4) To Prevent a Serious Threat to Health or Safety
. We may use and share your PHI with persons who may be able to prevent or lessen the threat or help the potential victim of the threat when doing so is necessary to prevent a serious threat to the health and safety of you, the public or another person.
We may use and share your PHI with persons who may be able to prevent or lessen the threat or help the potential victim of the threat when doing so is necessary to prevent a serious threat to the health and safety of you, the public or another person.
5) Organ and Tissue Donation
. If we have knowledge that you are an organ or tissue donor, in the event of your death, we may share your PHI with organizations that obtain, store or transplant organs, eyes or tissue, to assist in the process of eye, organ or tissue transplants.
If we have knowledge that you are an organ or tissue donor, in the event of your death, we may share your PHI with organizations that obtain, store or transplant organs, eyes or tissue, to assist in the process of eye, organ or tissue transplants.
6) Military and Veterans
. If you are in the military or are a veteran, we may share your PHI with military authorities as the law permits if you are a member of the armed forces (of either the United States or a foreign government).
If you are in the military or are a veteran, we may share your PHI with military authorities as the law permits if you are a member of the armed forces (of either the United States or a foreign government).
7) National Security and Intelligence
. We may share your PHI with authorized federal officials for intelligence, counter-intelligence and other national security activities authorized by law.
We may share your PHI with authorized federal officials for intelligence, counter-intelligence and other national security activities authorized by law.
8. Public Health
. We may disclose your PHI for public health actions. These actions generally include the following: (a) to prevent or control disease, injury, or disability; (b) to report births and deaths; (c) to report child abuse or neglect; (d) to report reactions to medications or problems with products; (e) to notify people of recalls of products they may be using; (f) to notify a person who may have been exposed to a disease or may be at risk for contracting or spreading a disease or condition; and/or (g) to notify the appropriate government authority if we believe that a patient has been the victim of abuse, neglect, or domestic violence. We will only make this disclosure if you agree, or when required or authorized by law.
We may disclose your PHI for public health actions. These actions generally include the following: (a) to prevent or control disease, injury, or disability; (b) to report births and deaths; (c) to report child abuse or neglect; (d) to report reactions to medications or problems with products; (e) to notify people of recalls of products they may be using; (f) to notify a person who may have been exposed to a disease or may be at risk for contracting or spreading a disease or condition; and/or (g) to notify the appropriate government authority if we believe that a patient has been the victim of abuse, neglect, or domestic violence. We will only make this disclosure if you agree, or when required or authorized by law.
9) Health Oversight
. We may share your PHI with a health oversight agency for purposes of monitoring compliance with government regulations and civil rights laws.
We may share your PHI with a health oversight agency for purposes of monitoring compliance with government regulations and civil rights laws.
10) Coroners, Medical Examiners, and Funeral Directors
. We may share your PHI with a coroner or medical examiner in order to identify a deceased person, determine the cause of death or for other reasons allowed by law. We may also share your PHI with funeral directors, as necessary, so they can carry out their duties.
. We may share your PHI with a coroner or medical examiner in order to identify a deceased person, determine the cause of death or for other reasons allowed by law. We may also share your PHI with funeral directors, as necessary, so they can carry out their duties.
11) Lawsuits and Disputes
. If you are involved in a lawsuit or a dispute, we may disclose your PHI in response to a court or administrative order. We may also disclose your PHI in response to a subpoena, discovery request, or other lawful process by someone else involved in the dispute, but only if efforts have been made to tell you about the request or to obtain an order protecting the information requested.
. If you are involved in a lawsuit or a dispute, we may disclose your PHI in response to a court or administrative order. We may also disclose your PHI in response to a subpoena, discovery request, or other lawful process by someone else involved in the dispute, but only if efforts have been made to tell you about the request or to obtain an order protecting the information requested.
12) Law Enforcement
. We may disclose your PHI if asked to do so by a law enforcement official: (a) in response to a court order, subpoena, warrant, summons or similar process; (b) to identify or locate a suspect, fugitive, material witness, or missing person; (c) about the victim of a crime if, under certain limited circumstances, we are unable to obtain the victim’s agreement; (d) about a death that we believe may be the result of criminal conduct; (e) about criminal conduct; and (f) in emergency circumstances to report a crime; the location of the crime or victims; or the identity, description or location of the person who committed the crime.
. We may disclose your PHI if asked to do so by a law enforcement official: (a) in response to a court order, subpoena, warrant, summons or similar process; (b) to identify or locate a suspect, fugitive, material witness, or missing person; (c) about the victim of a crime if, under certain limited circumstances, we are unable to obtain the victim’s agreement; (d) about a death that we believe may be the result of criminal conduct; (e) about criminal conduct; and (f) in emergency circumstances to report a crime; the location of the crime or victims; or the identity, description or location of the person who committed the crime.
13) Inmates
. If you are an inmate of a correctional institution or are in the custody of a law enforcement
. If you are an inmate of a correctional institution or are in the custody of a law enforcement
official, we may disclose your PHI to the correctional institution or law enforcement official if necessary: (a) for the institution to provide you with health care; (b) to protect your health and safety or the health and safety of others; or (c) for the safety and security of the correctional institution.
14) Research
. We may disclose your PHI to researchers when: (a) the individual identifiers have been removed; or (b) when an institutional review board or privacy board has (i) reviewed the research proposal; and (ii) established protocols to ensure the privacy of the requested information, and approves the research.
. We may disclose your PHI to researchers when: (a) the individual identifiers have been removed; or (b) when an institutional review board or privacy board has (i) reviewed the research proposal; and (ii) established protocols to ensure the privacy of the requested information, and approves the research.
B. Required Disclosure: The following is a description of disclosures of your PHI we are required to make:
The following is a description of disclosures of your PHI we are required to make:
1) Government Audits. We are required to disclose your PHI to the Secretary of the United States Department of Health and Human Services when the Secretary is investigating or determining our compliance with the HIPAA privacy rule.
. We are required to disclose your PHI to the Secretary of the United States Department of Health and Human Services when the Secretary is investigating or determining our compliance with the HIPAA privacy rule.
2) Disclosures to You. When you request, we are required to disclose to you the portion of your PHI that contains medical records, billing records, and any other records used to make decisions regarding your health care benefits. We are also required, when requested, to provide you with an accounting of most disclosures of your PHI if the disclosure was for reasons other than for payment, treatment, or health care operations, and if the PHI not disclosed pursuant to your individual authorization.
. When you request, we are required to disclose to you the portion of your PHI that contains medical records, billing records, and any other records used to make decisions regarding your health care benefits. We are also required, when requested, to provide you with an accounting of most disclosures of your PHI if the disclosure was for reasons other than for payment, treatment, or health care operations, and if the PHI not disclosed pursuant to your individual authorization.
C. Ways We Are Allowed to Use and Give Your PHI to Others With Your Written Permission:
1) People Involved in Your Care or Payment for Your Care
. We may share your PHI with those persons identified by you. We may also share your PHI with these persons if we reasonably believe that you would not object. If you are not present and in our judgment it would be in your best interests to do so, we will share information with a friend or family member or someone else identified by you, to the extent necessary. We may tell your family or friends that you are in a hospital and your general condition.
. We may share your PHI with those persons identified by you. We may also share your PHI with these persons if we reasonably believe that you would not object. If you are not present and in our judgment it would be in your best interests to do so, we will share information with a friend or family member or someone else identified by you, to the extent necessary. We may tell your family or friends that you are in a hospital and your general condition.
2) Consent by Minors
. Consent to release PHI of a minor must come from the parent or legal guardian, unless under Federal or applicable State law, parental consent is not required under the circumstances, such as to respond to law enforcement, if necessary.
Consent to release PHI of a minor must come from the parent or legal guardian, unless under Federal or applicable State law, parental consent is not required under the circumstances, such as to respond to law enforcement, if necessary.
3) Appointment Reminders
. With your consent, we may use and share your PHI to remind you of your appointment for treatment or medical care.
With your consent, we may use and share your PHI to remind you of your appointment for treatment or medical care.
4) Other Health Related Benefits and Services
. With your consent, we may use and share your PHI to tell you about possible health-related benefits and services that may interest you.
With your consent, we may use and share your PHI to tell you about possible health-related benefits and services that may interest you.
D. OTHER DISCLOSURES
1) Personal Representatives
. We will disclose your PHI to individuals authorized by you, or to an individual designated as your personal representative, attorney-in-fact, etc., so long as you provide us with a written notice/authorization and any supporting documents (i.e., power of attorney). Note: Under the HIPAA privacy rule, we do not have to disclose information to a personal representative if we have a reasonable belief that: (1) (a) you have been, or may be, subjected to domestic violence, abuse or neglect by such person; or (b) treating such person as your personal representative could endanger you; and (2) in the exercise of professional judgment, it is not in your best interest to treat the person as your personal representative.
. We will disclose your PHI to individuals authorized by you, or to an individual designated as your personal representative, attorney-in-fact, etc., so long as you provide us with a written notice/authorization and any supporting documents (i.e., power of attorney). Note: Under the HIPAA privacy rule, we do not have to disclose information to a personal representative if we have a reasonable belief that: (1) (a) you have been, or may be, subjected to domestic violence, abuse or neglect by such person; or (b) treating such person as your personal representative could endanger you; and (2) in the exercise of professional judgment, it is not in your best interest to treat the person as your personal representative.
2) Authorizations
. Other uses or disclosures of your PHI not described above will only be made with your written authorization. You may revoke written authorization at any time, so long as the revocation is in writing. Once we receive your written revocation, it will only be effective for future uses and disclosures. It will not be effective for any information that may have been used or disclosed in reliance upon the written authorization and prior to receiving your written revocation.
. Other uses or disclosures of your PHI not described above will only be made with your written authorization. You may revoke written authorization at any time, so long as the revocation is in writing. Once we receive your written revocation, it will only be effective for future uses and disclosures. It will not be effective for any information that may have been used or disclosed in reliance upon the written authorization and prior to receiving your written revocation.
D. IN ALL OTHER WAYS, WE WILL REQUIRE YOUR WRITTEN PERMISSION BEFORE YOUR PHI IS USED OR SHARED WITH OTHERS.
Except as expressly stated above, your written permission is required before we can use or share your PHI with anyone. If you give us authority to use or share PHI about you, you may cancel that authority, in writing, at any time. If you cancel your authority, we will no longer use or share your PHI for the purposes you have given us in your written authority.
Your Rights Concerning Your PHI
You have the following rights about your PHI:
1) Right to Ask To Inspect and Copy
. You have the right to inspect and copy the PHI we have on file. If you ask to see or copy your PHI, you may have to pay for costs for copying, mailing or other reasonable administrative costs. Requests should be made at 440 Burroughs St. #5, Detroit, MI 48202.
. You have the right to inspect and copy the PHI we have on file. If you ask to see or copy your PHI, you may have to pay for costs for copying, mailing or other reasonable administrative costs. Requests should be made at 440 Burroughs St. #5, Detroit, MI 48202.
2) Right to a Correction
. If you feel that PHI we have about you is incorrect or incomplete, you may ask us to correct the information. You have the right to request an amendment for as long as the information is kept by us.
. If you feel that PHI we have about you is incorrect or incomplete, you may ask us to correct the information. You have the right to request an amendment for as long as the information is kept by us.
To request an amendment, your request must be made in writing and submitted to 440 Burroughs St. #5, Detroit, MI 48202. In addition, you must provide a reason that supports your request.
3) Right to Ask for an Accounting of Disclosures
. You have the right to request an "accounting" of certain disclosures of your PHI. The accounting will not include: (a) disclosures made to you; (b) disclosures made pursuant to your authorization; or (c) disclosures made to friends or family in your presence or because of an emergency.
. You have the right to request an "accounting" of certain disclosures of your PHI. The accounting will not include: (a) disclosures made to you; (b) disclosures made pursuant to your authorization; or (c) disclosures made to friends or family in your presence or because of an emergency.
To request this list or accounting of disclosures, you must submit your request in writing to 440 Burroughs St. #5, Detroit, MI, 48202. Your request must state a time period of not longer than six (6) years and may not include dates before April 14, 2003. Your request should indicate in what form you want the list. The first list you request within a twelve (12) month period will be provided free of charge. We may charge you for the costs of providing you with additional lists. We will notify you of the cost involved and you may choose to withdraw or modify your request before any costs are incurred.
4) Right to Ask for Limits on Use and Sharing
. You have the right to ask us to limit the PHI we use or share with others about you for treatment, payment or health care operations. You also have the right to ask us to limit PHI that we share with someone who is involved in your care or payment for your care, like a family member or friend. In your request, you must tell us: (a) what information you want to limit; (b) whether you want to limit our use, disclosure or both; and (c) the person or institution the limits apply to. You must put your request in writing. Requests should be submitted to 440 Burroughs St. #5, Detroit, MI 48202. We are not required to agree to your request. If we do agree to your request, we will not follow your request if the information you asked us to limit is needed to give you emergency
. You have the right to ask us to limit the PHI we use or share with others about you for treatment, payment or health care operations. You also have the right to ask us to limit PHI that we share with someone who is involved in your care or payment for your care, like a family member or friend. In your request, you must tell us: (a) what information you want to limit; (b) whether you want to limit our use, disclosure or both; and (c) the person or institution the limits apply to. You must put your request in writing. Requests should be submitted to 440 Burroughs St. #5, Detroit, MI 48202. . If we do agree to your request, we will not follow your request if the information you asked us to limit is needed to give you emergency
treatment.
5) Right to Ask for Confidential Communications
. You have the right to ask that we contact you about your PHI in a certain way or at a certain location that you believe provides you with greater privacy. Your request must state how or where you wish to be contacted. You do not need to provide a reason for your request. We will comply with all reasonable requests. You must make your request in writing. Your request should be submitted to 440 Burroughs St. #5, Detroit, MI 48202.
. You have the right to ask that we contact you about your PHI in a certain way or at a certain location that you believe provides you with greater privacy. Your request must state how or where you wish to be contacted. You do not need to provide a reason for your request. We will comply with all reasonable requests. You must make your request in writing. Your request should be submitted to 440 Burroughs St. #5, Detroit, MI 48202.
6) Right to Ask for a Paper Copy of This Notice
. You have the right to a paper copy of this Notice. You may ask us to give you a copy of this Notice at any time. Even if you have agreed to receive this Notice electronically (for example, through the computer), you still have the right to a paper copy of this Notice. You can get a copy of this Notice at our Site at http://www.ecyren.com . To obtain a paper copy of this Notice, please contact us at 440 Burroughs St. #5, Detroit, MI 48202 or 1-800-541-1974.
. You have the right to a paper copy of this Notice. You may ask us to give you a copy of this Notice at any time. Even if you have agreed to receive this Notice electronically (for example, through the computer), you still have the right to a paper copy of this Notice. You can get a copy of this Notice at our Site at http://www.ecyren.com . To obtain a paper copy of this Notice, please contact us at 440 Burroughs St. #5, Detroit, MI 48202 or 1-800-541-1974.
Financial Information
Financial information will be used only for transactional purposes. We will not share your financial information other than to process payment to CYJ for any services which you select. You may select to keep your financial information on file for a quick renewal process. We will not share your financial information with third parties.
Information Regarding Minors
Any information collected or disclosure regarding minors can only be done so with valid parental consent. Parental consent can be given via written consent, telephone call, electronic signature, or accepting and verify credit card information in connection with a transaction. Parental consent to the collection and disclosure of the child’s information by CYJ does not mean that consent has been given to share the child’s information with third parties. No information regarding minors will be shared with any third party without the express consent from the parent. However, when a parent agrees to the collection and use of their child's personal information, CYJ may release that information to others who use it solely to provide support for the internal operations of this Site or a service, including technical support.
Treatment, Collection and Distribution of Information other than PHI and Financial Information
Information that is not personally identifiable and is entered into our system will be used in aggregate to profile use of the Site or develop company marketing plans or materials.
CYJ will not use personal information or email content for any third party marketing or sales purposes. We may use your information to send mass emails, text messages, phone or fax communications to contact information provided for communicating messages from a provider for everyday events or emergencies. No personal information other than email address and name of recipient will be displayed in the email. You will be required to log in to receive the actual message.
You may occasionally be asked to participate in a survey, and any information gathered may be used for marketing purposes.
Automatic Anonymous Information
When you visit this Site, we collect certain technical and routing information from your computer. For
example, we log the Internet Protocol ("IP") address of your originating Internet Service Provider to try to bring you the best possible service. We use your IP address to track your use of this Site, including pages visited and the time spent on each page. We collect this information and use it to measure the use of this Site and to improve its content and performance. All of the information that is automatically submitted to us by your browser is considered anonymous information. To the extent we share such information with third parties, it is not traceable to any particular user and will not be used to contact you.
Cookies
This Site uses cookies. Cookies are small data files, typically made up of a string of text and numbers, that assign you a unique identifier. This information enables your computer to have a "dialogue" with our Site and permits us to administer our Site more efficiently and to provide a more tailored and user-friendly service to you. You may set your browser to notify you when you receive a cookie or to prevent cookies from being sent; if so, this may limit the functionality we can provide you when you visit our Site.
Security
We operate secure data networks protected by industry standard firewall and password protection systems. Our security and privacy policies are periodically reviewed and enhanced as necessary and only authorized individuals have access to the personally identifiable information provided by our users. We do not, however, guarantee that unauthorized, inadvertent disclosure will never occur.
Violation of Privacy Rights
If you believe that your privacy rights have been violated by us, you may file a complaint with the Office for Civil Rights of the United States Department of Health and Human Services. To file a complaint with us, you can do this by contacting us at 440 Burroughs St. #5, Detroit, MI 48202. All complaints must be submitted in writing.
You will not be penalized, or in any other way retaliated against, for filing a complaint with the Office of Civil Rights or with us.
Changes to This Notice
We reserve the right to change this Notice at any time in our sole discretion. We reserve the right to make the revised or changed Notice effective for PHI we already have about you and for any future PHI. We will post a copy of the revised Notice in the places where we do business. You are responsible for regularly reviewing this Notice. Continued use of this Site by you shall constitute your acceptance of any such changes. The Notice will contain the effective date on the first page. We will provide to you, if you ask us, a copy of the Notice that is currently in effect each time you register at CYJ as a client.
If You Have Questions About This Notice
If you have any questions about this Notice, please contact us at 440 Burroughs St. #5, Detroit, MI 48202 or 1-800-541-1974.